Your numbers reconcile themselves. Every day.
For businesses whose admin still keys bills by hand and chases mismatched totals across POS, delivery platforms and bank statements. We install a system that reads the documents, matches the amounts, and posts them into the accounting software you already use - with a person confirming first, always.
It is the 8th of the month and last month's numbers still do not tie.
What if the matching were already done when you sat down in the morning, and the only thing left was to confirm it?
Four Files and a Pair of Eyes
POS says one figure, the delivery platforms say another, the bank statement says a third. Someone opens four files and matches rows by eye. Nobody can say when it will be finished, only that it is late again.
Bills Waiting for a Free Pair of Hands
Bills and receipts pile up in chat waiting for whoever is free to key them in. What is not keyed in time falls into next month. An admin on 18,000 baht spending 2 hours a day on this is roughly 53,000 baht a year of salary spent retyping numbers.
Duplicate Slips and Silent Debtors
A customer sends a fake slip, or the same slip twice, and nobody catches it - so goods went out for free. And you do not know who owes you what, or when it was due, until someone opens a file and works through it line by line.
Stop Closing the Month by Hand
The amounts arrive from every channel overnight, match themselves against each other, and wait for one person's confirmation before they are posted into the accounting software you already use.
Core Promises
- The close stops being an event: POS, sales platforms, bank statements and export files come in on a schedule and are matched automatically, so the daily total is ready each morning
- Nothing silently disappears: whatever cannot be matched is separated out and pushed to LINE for a person to look at
- The same slip cannot be used twice: slips are read, checked against what has already been used, and duplicates are stopped before the goods go out
- Bills stop waiting for a free pair of hands: photograph the bill into chat and it is read, classified, VAT 7% and 3% withholding applied, and keyed into PEAK, FlowAccount or Xero
- You know who owes you what without opening a file: a debtor register shows the amount and the due date, and reminders go out on the schedule you set
- A person is always the one who says yes: there is a confirmation step before anything is posted, and every approval is logged with a name
- You keep it if you stop working with me: it is installed on your own accounts, the credentials are in your name, and the system and its data belong to you
Why Not Just Buy a 1,500 Baht Automation File?
Because those are two different products. The cheap one is a workflow file: you connect the APIs, you test it, and the first time a figure comes out wrong you trace it yourself.
This one arrives installed on your accounts, connected to your existing accounting software, tested against at least 5 of your own real slips and bills, with a confirmation step before anything is posted and someone to call when it breaks.
Put it against the 53,000 baht a year of keying plus the revenue lost to unmatched slips: the entry package pays for itself in roughly two months. A file you never get running pays for itself never.
Hiring one more admin instead is about 216,000 baht in the first year, every year, and the backlog returns the moment they take leave. Keep the person - give them back the two hours a day.
And nothing runs on my accounts. It is installed on yours, the credentials are in your name, access is scoped to statement exports and the accounting package API rather than the ability to move money, and every posting is confirmed and logged by one of your own people.
The Path to Go-Live
Book a Free 15-Min Call
Tell me where the numbers slip, which accounting software you use, and what budget you have set. If it cannot be done inside that budget, I say so on the call - I do not let it run on and tell you later.
I Build and Install All of It on Your Accounts
I connect the APIs, set the matching and classification rules with you, and test against at least 5 of your own real documents. You only send the samples and approve.
It Runs Every Day and You Confirm
Handed over with a one-page manual, a training video and a care period. Your team needs no IT person, because the job is to confirm and read the report.
What You'll Need to Provide
- How you reconcile today, who does it, and which accounting software you use
- Real samples: slips, bills, export files, and one month of back statements
- Access to the accounts the system will use, and one team member who can answer questions during the build
- Approval of the reminder message wording before it is sent to anyone
If your admin is still keying bills by hand and last month's totals still do not tie - that is exactly the problem this service is built to solve. Message me for a free 15-minute chat before deciding - no obligation.
Who Benefits Most From This
Businesses keying documents in by hand every day
- Your admin keys bills, receipts or slips into another system by hand every day
- Customers pay by transfer and send a slip photo, and someone has to check each one
- You already use PEAK, FlowAccount, Xero or a similar package and do not want to replace it
Multi-channel and multi-branch operations whose totals never agree
- You sell through more than one channel - shop, POS, Shopee, Lazada, TikTok Shop, LINE MAN, Grab - and the totals never agree at month-end
- You have overdue debtors and nobody is reminding them on a schedule
- You run several branches or companies and someone consolidates them into one report by hand every month
Who This Is NOT For
- You want monthly bookkeeping or tax filing done for you - I install systems, I am not an accounting firm
- Your accounting software or POS has no API and cannot export a file at all - a robot would have to click through the screens, which is a different kind of job
- You want a full ERP across several departments - I take that work, but under a different package
- You want the system, rather than your accountant, to be accountable for the final figures - it never is
Can You Answer These Questions About Your Numbers?
You're Working Directly With the Person Who Builds It
Sarunjade
AI Automation Consultant
- AI Automation Consultant based in Bangkok, building AI chatbots, workflow automations, and operational systems for Thai SMEs since 2024
- Built LINE and Facebook Messenger AI assistants with human handoff, OCR-based document automation, and CR-OS3 — a multi-tenant car-rental operations SaaS platform, built end-to-end
- 5+ years in data analytics and performance marketing before automation: Prudential Life Assurance, Generali Thailand, Pomelo Fashion, aCommerce — SQL/Power BI dashboards for insurance underwriting and retention, GA4/GTM funnel analysis, paid media optimization across Southeast Asia
- Delivered a 2020 e-commerce campaign with a 10x sales lift and 25x ROAS
- That data background is why every system ships with logging, KPI tracking, and a feedback loop — not just working code
- Master of Marketing, University of Auckland
- 20+ SME clients delivered across hospitality, retail, clinics, solar, insurance, and food manufacturing
Finance Systems Already Delivered
Described by type of business: client names are not published. Values are the contracted project values.
Measured Results
Which Package Do You Need?
Financial Automation Packages
Starter - AI Slip & Bill Checking
AI reads slips or bills from LINE or chat, checks for duplicates, matches the order, and records into one destination. Installed on your accounts and tested on 5 real documents.
- A slip and bill checking system installed on your own accounts and working - not a file for you to set up
- AI document reading (OCR/Vision) pulling amount, date, reference number and sender name
- Duplicate detection, so the same slip cannot be submitted twice
- One intake channel (LINE OA, chat, email or a folder)
- One destination (Google Sheet, or one accounting package)
- A LINE alert whenever something cannot be matched, so nothing goes quiet
- Tested against 5 of your own real slips or bills before handover
- A system diagram with each step explained, and a one-page user manual (PDF)
- Delivered in 5 days · 7 days of care · 2 revisions within the first 14 days
Pro - Multi-Channel Reconciliation & Debtor Register
Pulls totals from POS, sales platforms and bank statements and matches them against each other, classifies income and expenses, and adds a debtor register with automatic reminders and a daily close summary on LINE.
- Everything in Starter
- Up to 3 data sources (POS, sales platforms, bank statements, export files)
- Automatic matching rules, with unmatched items separated out for a person to check
- AI classification of income and expenses against the chart of accounts you agree
- A debtor register: who owes what, and when it is due
- Automatic reminder messages on your schedule, with the wording approved by you before use
- The daily close summary pushed to the team lead on LINE
- A confirmation screen before anything is posted, recording who approved it
- One admin training session over Zoom, with the recording
- Delivered in 10 days · 14 days of care · 2 revisions
Max - Auto-Bookkeeping & Multi-Branch Dashboard
Posts documents into the accounting software through its API with VAT and withholding tax handled, consolidates several branches or group companies into one report, and adds a dashboard.
- Everything in Pro
- Real posting into the accounting software through its API (PEAK, FlowAccount, Xero, or any package with an API)
- VAT 7% and 3% withholding tax, including credit notes
- Multiple currencies, at the exchange rate of the document date
- Several branches or group companies consolidated into one report
- A dashboard - Power BI, Looker Studio or Google Sheet, your choice
- Financial indicators: sales per branch, match rate, overdue debtors, items still needing manual review
- Human-in-the-loop approval for high-value items
- Alerts split by team across LINE, email or Slack
- 2 training sessions with recordings, a maintenance manual, 30 days of care · delivered in 21 days · 3 revisions
Add-Ons & Extra Services
Support Options After Delivery - Your Choice
Every package already includes a care window - 7, 14 or 30 days depending on the package. After that, pick the option that fits.
Everything You Need to Know
Zero Risk. Guaranteed Delivery.
Before I start, we write down which 5 of your own real documents the system must handle correctly. If it cannot do them when I hand it over, I keep fixing it free until it can, and that does not use up your revision rounds. If it breaks by itself during the care period, I repair it free. The risk that you pay and cannot use it is mine, not yours.
Get Started Today
Tell me what you need — I'll get back to you within 24 hours.